Archive for month: March, 2019

What’s Your Peace-Of-Mind Worth?

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You’ve been responsible for the office operations for years. But lately, in the age of technology, it seems that things have gotten more complicated and more stressful, rather than simpler.

The administrative, human resource and regulatory compliance related tasks of your business are increasing, and you end each day knowing that there’s much more left to do.

A client data breach, and the business reputation fall-out that follows, is the last thing your business needs right now.

Did you know that a data breach is most often caused by human error; either by an employee or by a vendor that services your office?

Yet, many businesses of all sizes still don’t have information destruction policies or procedures. Some still use office shredders to save on operating expense. Relying on your staff to shred what they think is important is both risky and expensive; when you consider the labor involved. And there’s no record that it was destroyed, in case you may need that later.

In the long-term, outsourcing your information destruction needs to a professional On-Site shredding service, better protects your business and saves you money. It’s low cost reputation insurance that gives you Peace-of-Mind.

Make sure you select a shredding service that does more than just shred or recycle your office paper and provide a receipt. A trustworthy shredding company should be able to:

  • Offer On-Site shredding service, as it reduces your risk by shortening the chain-of-custody that your information passes through prior to destruction. It’s destroyed before they leave.
  • Provide a Certificate of Destruction after each service call and keep them on file permanently, should you ever need copies in the
  • Offer shredding of digital devices (hard- drives, cell phones, tablets, flash drives, CDs, etc.) which often contain much more information than your documents
  • Demonstrate their operating and hiring practices are externally audited and certified by NAID (National Association of Information Destruction) and ISO (International Standards Organization)
  • Regularly train their employees (and yours, if necessary) on secure handling and destruction procedures
  • Maintain an excellent customer satisfaction reputation; verifiable with independent unsolicited reviews on Google, Yelp, Angie’s List, etc.
  • Document the recycling of your shredded paper and metal through vendors that specialize in industrial re- use of recycled
  • Share evolving Information Security best practices with you and help you implement information destruction policies and procedures for your business.

For more information, contact Greg Gálvez at greg.galvez@proshred.com or 678-580-1155

Human Error in Cyber Security: 5 Mistakes to Watch Out For

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Human Error in Cyber Security: 5 Mistakes to Watch Out For

Accidents happen. Mistakes occur. Human error is just a part of, well, being human. However, that doesn’t mean that you can’t go the extra mile to ensure that you minimize the likelihood of a human error, especially when it comes to cybersecurity. When a data hack or other security attack happens, the root cause is often an avoidable accident.

While you should take steps to try and eliminate these human errors from your operations, you should also make sure you have a thorough, well organized, and secure IT support system in place to combat any would-be hackers and data thieves. At Medicus IT, we offer the following cybersecurity services: managed cybersecurity, phishing/security awareness solutions, vulnerability scanning, and encryption and management. Learn more about these services here to see how we can help keep your organization secure.

To help ensure that your operations are hacker-proof, look out for these human errors in cybersecurity.

Poor Passwords

Yes, your password should be easy to remember. No, it should not be simple enough that others can guess it. And yes, it should be difficult enough where it would take hackers a long time to figure out (check out this helpful tool to see how long it would take someone to figure out your password).

A poor password is one of the easiest mistakes someone can make when it comes to cybersecurity. We are all capable of remembering passwords that are too tricky to guess or hack. However, we tend to stick with easy, simple to remember passwords for our own convenience. Don’t do this. Choose a password that contains letters, numbers, special characters and is at least ten characters long. Avoid writing down your password as well. But if you absolutely must, then keep it hidden somewhere safe and once your memorize your password, throw it out.

Misdelivery

Misdelivery is a common mistake that has more to do with being careless more than anything else. Whenever you are sending an email, always double, triple, and quadruple check to make sure that you are sending the information to the right person. Even if you aren’t sending any confidential information, get in the habit of always checking. This type of human error is more common than you might think. According to the 2018 Verizon Data Breach Report, misdelivery was the fourth most frequent action that caused data breaches.

Falling for Phishing Scams

That same Verizon report also found that email was the most common medium in which cybersecurity attacks originated from, with 96% of all attacks sourced from email. Everyone in your practice should be familiar with phishing emails, where someone will pretend to be an outside, trustworthy entity (like a bank) for example and try and get passwords or other sensitive information.

The key to avoiding phishing scams taking place in your office is to instill a culture that is aware of the dangers of being careless with emails. One of the most effective ways to do this is to incorporate phishing/security awareness solutions into your operations regularly. At Medicus IT, we work with clients to run phishing scam simulations that can determine how many employees fell for our faux scam and who exactly clicked on the email. Therefore, you can understand the scope of the problem and which employees need the training to determine how to spot scams. We also offer secure email solutions and SPAM filtering products to further protect your practice.

Inadequate Software Security

While you could argue that failure on your software security’s end to stop a hacker is not human error, we would argue the opposite. Deciding not to go with top-notch, high-quality, and highly-rated security software is, in fact, a human error. Sure, you could try and save money by going with a cheaper option. But the smarter and safer option is to pay for the security that you know will get the job done.

Don’t settle for anything less. Trust in Medicus IT to make sure that your information and data is in safe hands.

Low Security Awareness

There are other ways in which your information can become at risk due to negligence or lack of awareness of potential security threats. This can include leaving company laptops out in the open where they can easily be stolen, plugging in un-secure devices like USB drives that potential hackers planted, and downloading unsafe software online.

Take the time to educate all your employees on best practices for making sure that they don’t fall prey to a security scam or other threats.

Spotlight: Dawn Stastny

Categories: Team Member Spotlight

Family – married? Children? Pets? Married, two only children. Son is 30, daughter is 14. We are dog people–2 currently as just lost one.

Where did you grow up? Interests as a child? What did you want to be “when you grew up”? Grew up in Texas, suburb of Dallas. Always wanted to be a lawyer. Got married straight out of school, then I the joined military instead. I didn’t go to school until later in life – 25.

What college did you attend? What did you study? Best memories of those years? Texas Women’s University. Studied organization development. Played golf in college – haven’t really played since.

Where in Atlanta do you live? What brought you here? Town Lake, Cherokee. 9/11 brought me here – made me realize that long-distance relationships should be more serious as I tried to reenlist into military as medic. I decided to stay instead.

Hobbies? Any charity or philanthropy? My daughter’s activities consume much of our time. We love to cook–he cooks French, I cook traditional/bake. Travel (St. Martin). My husband owes me a trip to Nice –upcoming anniversary gift. We take an annual trip to St. George

If money were no issue, what would you do with your time? Child advocacy – PTA involvement, etc. Help to improve education/childhood development. I believe every kid should have the chance to learn.

Favorite food? Worst food? Toast – it’s the most underrated food on planet. With butter (real).Liver – ate it when I was pregnant for nutritional values, but can’t do it again.

Cook or clean dishes? Cook, but I don’t mind the washing dishes. Husband and I trade off cooking. I’m particular about how the dish washer is loaded, so I’m the only one that loads it (or it gets reloaded).

Favorite sports team(s)? Favorite book? Favorite movie? Hockey – was heartbroken when the Thrashers left. Gone with the Wind – the actual book. Favorite movie too. I love Scarlett O’Hara.

Furthest you’ve ever traveled? Best trip of life? Ireland. Or Kuwait (Desert Storm). Best: St. Martin when we took Kat (our daughter) with us.

Speak any other languages? Nope. Does sarcasm count?

Mountains, beach, or staycation? Beach. Sand & Sun!

Role model in your life? I idolize Ruth Bader Ginsburg.

What is one tidbit of information about you we wouldn’t expect? I came from such a conservative/strict/secret service family. I never saw my mother drive a car. Attended church 4 times/week. Loved it as I was in a bubble – some feeling of missing out. Never had a slumber party. Now – I’m so outspoken/sarcastic/career driven.

 

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